Renewals

Track and manage renewals for all business services.

Your registered agent bill came due. So did your general liability insurance. And that city business license you forgot existed? Also due. Last month you paid three late fees because the renewal emails got buried in your inbox.

Business renewals are death by a thousand cuts. Not individually expensive, but miss enough of them and you’re bleeding money on late fees — or worse, operating without required coverage.

The renewals dashboard puts everything in one view so you stop playing whack-a-mole with due dates.

What gets tracked

Category	Examples
Registered agent	Annual service renewal
Business licenses	City, county, state permits
State registrations	Foreign qualifications, DBAs
Insurance	General liability, E&O, workers’ comp
Subscriptions	Software, services you pay annually
Domains	Company domain names

Viewing your renewals

Go to Compliance → Renewals to see everything in one list.

Column	What it shows
Name	What’s renewing
Category	License, Registration, Insurance, etc.
Provider	Who you pay
Amount	Renewal cost
Next Due	Renewal date
Status	Current, Due Soon, Past Due

Filtering

Find what matters right now:

• By status: Current, Due within 30/60/90 days, Past due
• By category: Licenses, Insurance, Subscriptions
• By month: See what’s due in a specific month

The timeline view

See your renewals laid out chronologically:

March 2025
├── Mar 1: Delaware Annual Report - $225
├── Mar 15: General Liability Insurance - $2,400/yr
└── Mar 28: City Business License - $150

April 2025
├── Apr 10: Registered Agent (Wyoming) - $99
└── Apr 30: Domain renewal (pluvel.com) - $15

This view makes it obvious when you’ve got three things due in the same week versus months of nothing.

Go to Compliance → Renewals → Timeline for this view.

What we track automatically

Source	Auto-Tracked
Pluvel registered agent	✓
Company formation dates	✓
Known licensing deadlines	✓
Manually added items	You add them

We can’t track your insurance policies or software subscriptions automatically — those you’ll need to add yourself. Takes about 30 seconds per item.

Adding a renewal

1. Click Add Renewal
2. Enter:
   • Name (e.g., “Office Lease”)
   • Category
   • Provider/vendor
   • Amount
   • Renewal frequency (annual, quarterly, monthly)
   • Next due date
3. Save

Recurring schedules

Frequency	Example
Annual	Insurance policies, licenses
Semi-annual	Some inspections
Quarterly	Quarterly tax estimates
Monthly	Subscriptions

When you mark something as renewed, we automatically schedule the next one based on frequency. No need to remember to update it every year.

Reminder schedule

Time Before	How we remind you
60 days	Email
30 days	Email + dashboard alert
14 days	Email + push notification
7 days	Daily reminders

Customizing reminders

Some renewals need more lead time than others. Insurance shopping takes longer than clicking “renew” on a domain.

1. Click the renewal
2. Go to Reminder Settings
3. Set your preferred advance notice

Processing renewals

What Pluvel handles

For registered agent renewals and some state filings:

1. Click Renew Now
2. Confirm the charge
3. We process the renewal
4. Confirmation saved to your documents

That’s it. No logging into another site, no hunting for your password.

What you handle

For external renewals (insurance, licenses, subscriptions):

1. Complete the renewal with the provider
2. Come back to Pluvel
3. Click Mark as Renewed
4. Update the next due date

This keeps your records accurate even for things we can’t process directly.

Seeing your renewal costs

Annual projection

See what you’re spending on renewals by year:

Category	2025	2026
Registered Agent	$99	$99
State Filings	$450	$450
Licenses	$300	$300
Insurance	$3,600	$3,800
Total	$4,449	$4,649

No more “where did $4,000 go?” at year end. Go to Compliance → Renewals → Costs for the full breakdown.

Budget planning

Export renewal projections for your accountant or bookkeeper:

1. Go to Compliance → Renewals → Costs
2. Click Export
3. Download as CSV or PDF

Grace periods

Many renewals have grace periods — time after the due date before things get serious:

Item	Typical Grace Period
State annual reports	30-60 days (with late fees)
Business licenses	Varies by city
Insurance	10-30 days
Registered agent	None (service may lapse)

Don’t rely on grace periods. Late renewals mean fees, and some (like registered agent) have no cushion at all. If service lapses, you could miss important legal documents.

When renewals go past due

If a renewal payment fails or you miss the deadline:

1. The item shows as “Past Due” in red
2. You receive urgent notifications
3. Instructions for resolving appear

Common reasons

• Payment method expired
• Insufficient funds
• Renewal email got buried

Getting back on track

1. Click the past-due item
2. Follow instructions to renew
3. Pay any late fees
4. Update the record when resolved

Storing renewal documents

Keep confirmations, receipts, and certificates with each renewal:

1. Click the renewal
2. Go to Documents
3. Upload confirmations, receipts, certificates

Everything is also accessible in Company → Documents if you need to find it later.

Delegating renewals

Not everything needs to flow through you. Assign renewals to team members:

1. Click the renewal
2. Click Assign
3. Select a team member
4. They receive reminders and can mark as renewed

Useful if you have an office manager or assistant handling administrative tasks.

Compliance notifications

Configure how you’re notified about compliance deadlines.