Adding Bills

Track bills and what you owe vendors.

Your vendor sent an invoice. If you don’t track it somewhere, it either gets paid twice or not at all — both bad.

Bills in Pluvel are the opposite of invoices: instead of money coming in, it’s money going out. Record them here so you know what you owe, when it’s due, and where your expenses are actually going.

Adding a bill

1. Go to Bills

   Navigate to Bills & Expenses → Bills or click Add Bill.

2. Select vendor

   Choose an existing vendor or create a new one.

3. Enter bill details

   • Bill number (from the vendor’s invoice)
   • Bill date
   • Due date
   • Total amount
4. Add line items

   Break down what you purchased:

   • Description
   • Category/account
   • Amount
5. Save

   Bill is recorded and shows up in your payables.

Bill fields

Field	What it’s for
Vendor	Who you owe
Bill number	The vendor’s invoice number (for matching later)
Bill date	Date on vendor’s invoice
Due date	When you need to pay
Reference	Your internal reference or PO number
Line items	What you bought
Notes	Internal notes (vendor won’t see these)

Uploading bill images

Attach the original bill so you have it when you need it:

1. Click Attach or drag-and-drop
2. Upload PDF or image
3. Bill is stored with the record

No more digging through email to find that invoice from February.

OCR scanning

For uploaded bills, we can extract:

• Vendor name
• Amount
• Date
• Bill number

Review what we extracted and confirm. Not perfect, but saves typing.

Email bills directly to Pluvel

Forward vendor invoices without even opening Pluvel:

1. Find your unique bills email in Settings
2. Forward vendor invoices to that address
3. Bills appear in your inbox for review

Your AP@ email can auto-forward everything here.

Bill status

Status	What it means
Draft	Started but not finalized
Open	Recorded, ready for payment
Partial	You paid some, not all
Paid	Fully paid
Overdue	Past due date, still unpaid
Void	Cancelled

Categorizing line items

For each thing you bought, assign the right expense account:

• Office Supplies
• Rent
• Utilities
• Professional Services
• Software Subscriptions
• Equipment
• etc.

This is what makes your expense reports accurate. “Where did all our money go?” becomes answerable.

Splitting bills

One bill, multiple categories? Common situation:

1. Add multiple line items
2. Assign each to the right account
3. Total matches the bill amount

Example: A $500 Amazon order —$300 to office supplies, $200 to equipment.

Bill approval workflow

For teams where not everyone should be able to commit to payments:

1. Go to Settings → Bills → Approvals
2. Enable approval workflow
3. Set approval thresholds (auto-approve under $100, require approval over)
4. Bills route for approval before they can be paid

Duplicate detection

We’ll warn you if you enter a bill that looks like a duplicate:

• Same vendor
• Same amount
• Same (or similar) date

Better to catch it before you pay something twice.

Bill reminders

Get notified before bills are due:

1. Go to Settings → Notifications
2. Enable bill reminders
3. Set how many days before due date
4. Receive email or dashboard notification

Never miss a due date. Never pay late fees you didn’t have to.

Pay bills

Record and schedule bill payments.