ADP

Import employee and payroll data from ADP.

You’ve been running payroll through ADP — maybe ADP Run, maybe Workforce Now. Hundreds of payroll runs, complex benefits, multi-state taxes. Now you want to switch, but the idea of recreating all that employee data makes you tired.

Connect your ADP account and we’ll import your employees, pay history, tax withholdings, and deductions. Your YTD totals come over so your next payroll calculates correctly.

What imports

Data	What comes over
Employees	Names, addresses, pay rates, tax info
Pay history	YTD earnings and deductions
Tax withholdings	Federal and state W-4 data
Direct deposit	Bank account information
Deductions	Benefit deductions and amounts

This is a migration integration. It imports your historical data — future payrolls run in Pluvel, not ADP.

Supported ADP products

We can import from:

• ADP Run
• ADP Workforce Now
• ADP TotalSource (PEO)

ADP TotalSource migrations are more complex since you’re leaving a PEO arrangement. You’re not just switching software — you’re becoming the employer of record. Contact support for guidance.

Before you connect

Make the migration smoother:

1. Get admin credentials — You need ADP admin access, not just employee access
2. Run pending payrolls — Complete any in-progress payrolls in ADP first
3. Download reports — Export any reports you want to keep
4. Know your pay schedule — Note your current pay dates

Connect ADP

1. Start the connection

   Go to Settings → Integrations, find ADP in the Payroll section, and click Connect.

2. Select your ADP product

   Tell us which ADP you’re using — Run, Workforce Now, or TotalSource.

3. Authorize access

   Log into ADP and authorize Pluvel to access your data.

4. Choose what to import

   Select the data to bring over:

   • Active employees
   • Terminated employees (optional, useful for YTD reporting)
   • Payroll history
   • Deduction setup
5. Review and import

   Preview what’s coming over, then click Import.

How fields map

ADP field	Pluvel field
Associate ID	Employee ID
Legal name	Full name
Work address	Office location
Pay rate	Salary/hourly rate
Federal filing status	W-4 status
State tax code	State withholding

Handling ADP-specific features

Company codes

If you have multiple company codes in ADP, each imports as a separate entity in Pluvel. You can merge them or keep them separate depending on how you want to structure things.

Departments and cost centers

ADP department codes import as departments in Pluvel. Cost center allocations import if you use our cost tracking features.

Benefit deductions

Pre-tax and post-tax deductions import with their types:

ADP deduction type	Pluvel equivalent
401(k)	Retirement - 401(k)
Health insurance	Benefits - Health
HSA	Benefits - HSA
Garnishments	Deductions - Garnishment

How long it takes

Phase	Duration
Data export from ADP	1-2 days
Import and validation	1 day
Employee verification	2-3 days
First Pluvel payroll	Your next pay date

Start the process 2-3 weeks before you want to run your first Pluvel payroll. Don’t rush it.

Canceling ADP

After you’ve successfully run payroll in Pluvel:

1. Confirm data accuracy — Verify YTD totals match between systems
2. Run 2-3 payrolls — Make sure everything works correctly
3. Cancel ADP — Follow ADP’s cancellation process
4. Keep records — ADP retains historical data for compliance

Don’t cancel ADP until you’ve verified Pluvel is working correctly. Keep both systems active during the transition period. Better safe than sorry.

Common issues

Can't connect to ADP

Common culprits:

• You need admin-level access in ADP, not just employee self-service
• Multi-factor authentication must be completed
• Some ADP configurations require API access to be enabled

Contact ADP support to verify your account has API access enabled.

Missing employees

Only active employees import by default. To include terminated employees, select “Include terminated” during import — useful for accurate YTD reporting if you’ve had turnover.

Deductions not matching

Complex deduction setups may require manual verification. Compare each employee’s deduction amounts with their ADP pay stub. Some custom deduction types may need manual mapping.

Pay rate discrepancies

ADP stores multiple pay rates (regular, overtime multipliers, shift differentials). We import the base rate. Overtime calculations in Pluvel follow standard rules (1.5x for overtime, 2x for double-time in California, etc.).

What doesn’t import

Some ADP features don’t have Pluvel equivalents:

• Time and attendance data (import from your time tracking system)
• Performance reviews
• Learning management courses
• Benefits enrollment details (just deduction amounts, not plan specifics)

After migration

1. Verify employee data

   Review each employee’s information in Pluvel. Spot-check pay rates, addresses, and withholding.

2. Have employees confirm

   Send employees their Pluvel login. Have them verify pay info and direct deposit.

3. Set up payroll schedule

   Configure your pay schedule to match your current dates.

4. Connect funding account

   Add the bank account for payroll debits.

5. Run test payroll

   Process your first payroll and verify the numbers look right.

Need help with migration?

Our team can help coordinate your ADP migration.