Quarterly filings

Stay on top of quarterly tax obligations.

It’s April 30. Form 941 was due yesterday. You forgot because you were busy running the business. Now there’s a 5% penalty on what you owe — and it compounds monthly.

Quarterly deadlines are easy to miss when you’re not looking for them. The IRS has four 941 deadlines per year. States have their own. Sales tax might be monthly or quarterly depending on your volume. Estimated taxes have different dates entirely. Pluvel tracks all of these and reminds you before they’re due.

Quarterly payroll taxes

If you have employees, you file payroll taxes quarterly.

Federal Form 941

Reports wages, tips, and employment taxes.

Quarter	Period	Due date
Q1	Jan-Mar	April 30
Q2	Apr-Jun	July 31
Q3	Jul-Sep	October 31
Q4	Oct-Dec	January 31

What’s reported:

• Wages paid
• Federal income tax withheld
• Social Security and Medicare taxes
• Deposits made

Pluvel handles this: We file Form 941 automatically based on your payroll data.

State payroll taxes

Most states with income tax require quarterly filings:

• State income tax withheld
• State unemployment (SUTA)

Deadlines and forms vary by state. Pluvel files these for all states where you have employees.

Estimated income taxes

If your business is a pass-through entity (LLC, S-Corp, partnership), you may need to pay estimated taxes quarterly.

Federal estimated taxes

Quarter	Period	Due date
Q1	Jan-Mar	April 15
Q2	Apr-May	June 15
Q3	Jun-Aug	September 15
Q4	Sep-Dec	January 15

Who pays:

• Sole proprietors
• Partners in partnerships
• S-Corp shareholders
• Anyone expecting to owe $1,000+ in taxes

How to calculate:

1. Estimate annual tax liability
2. Divide by 4
3. Pay with Form 1040-ES

Pluvel doesn’t calculate or pay personal estimated taxes, but your financial reports help you or your accountant estimate what you’ll owe.

State estimated taxes

Many states also require quarterly estimated tax payments. Check with your state tax agency.

Sales tax filings

If you collect sales tax, filing frequency depends on your volume:

Volume	Frequency	Typical deadline
High	Monthly	20th of following month
Medium	Quarterly	20th after quarter end
Low	Annual	January 20

With TaxCloud integration, sales tax filing is automated.

Managing quarterly deadlines

Compliance calendar

View all upcoming deadlines:

1. Go to Compliance in the sidebar
2. See calendar or list view
3. Click any item for details

Automatic reminders

Pluvel sends reminders:

• 30 days before due date
• 14 days before
• 7 days before
• Day of (if not completed)

Configure in Settings → Notifications.

Avoiding penalties

Issue	Penalty
Late 941 filing	5% per month, up to 25%
Late 941 deposit	2-15% depending on lateness
Late estimated tax	Interest + possible underpayment penalty
Late sales tax	Varies by state (often 5-25%)

Best practices:

• Use autopay when available
• File even if you can’t pay (lower penalties)
• Keep cash reserved for tax payments

Quarterly checklist

Each quarter, ensure:

• Payroll is up to date
• Bank accounts are reconciled
• 941 is filed (Pluvel does this automatically)
• State payroll returns filed
• Sales tax returns filed (if applicable)
• Estimated tax payments made (personal)

What’s next

Payroll taxes

Understand payroll tax requirements.

Export for accountant

Get your data ready for your accountant.