> ## Documentation Index
> Fetch the complete documentation index at: https://docs.pluvel.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Track bills

> Manage what you owe to vendors and suppliers.

A vendor invoice sits in your email. You'll pay it later. Later turns into next week. Next week turns into "past due." Now there's a late fee, maybe an angry email, maybe your service gets shut off.

Tracking bills properly means knowing exactly what you owe, to whom, and when it's due — before "I'll pay that later" becomes "why didn't anyone tell me?"

## Add a bill

<Steps>
  <Step title="Go to Bills">
    Click **Bills** in the sidebar, then **Add Bill**.
  </Step>

  <Step title="Select a vendor">
    Choose an existing vendor or create a new one:

    * Vendor name
    * Contact info (optional)
    * Default expense category (optional)
  </Step>

  <Step title="Enter bill details">
    * **Bill number** — The vendor's invoice/bill number
    * **Bill date** — Date on the vendor's invoice
    * **Due date** — When payment is due
    * **Amount** — Total owed
  </Step>

  <Step title="Add line items">
    Break down the bill by expense category:

    * **Description** — What you're paying for
    * **Category** — Expense account (Office Supplies, Professional Services, etc.)
    * **Amount** — Cost per line
  </Step>

  <Step title="Attach documentation">
    Upload the original bill/invoice PDF. Keeps everything in one place.
  </Step>

  <Step title="Save">
    Click **Save**. The bill appears in your Bills list and affects your Accounts Payable.
  </Step>
</Steps>

## Bill statuses

| Status  | Meaning          |
| ------- | ---------------- |
| Draft   | Not finalized    |
| Open    | Awaiting payment |
| Partial | Partially paid   |
| Paid    | Fully paid       |
| Overdue | Past due date    |

Filter your bills by status to see what needs attention.

## Record a payment

When you pay a bill:

<Steps>
  <Step title="Open the bill">
    Click on the bill you're paying.
  </Step>

  <Step title="Click Pay Bill">
    Click the **Pay** button.
  </Step>

  <Step title="Enter payment details">
    * **Payment amount** — Full or partial
    * **Payment date** — When you paid
    * **Payment method** — Check, ACH, card, etc.
    * **Bank account** — Which account the money came from
    * **Reference** — Check number, confirmation code
  </Step>

  <Step title="Save">
    The bill updates to Paid or Partial.
  </Step>
</Steps>

## Match to bank transactions

When a bill payment appears in your bank feed:

1. Open the bank transaction
2. Click **Match to Bill**
3. Select the bill it pays
4. The bill is marked as paid and the transaction is categorized

This keeps everything linked and prevents duplicates.

## Upload receipts

Add documentation to any bill:

1. Open the bill
2. Click **Attachments**
3. Upload files (PDF, image)
4. Or drag and drop onto the bill

Receipts are stored and searchable.

## Recurring bills

For regular expenses (rent, subscriptions):

1. Go to **Bills → Recurring**
2. Click **Create Recurring Bill**
3. Set:
   * Vendor
   * Amount and line items
   * Frequency (monthly, quarterly, etc.)
   * Next bill date
4. Save

Pluvel creates bills automatically on schedule.

## Bulk upload

Got many bills? Upload a CSV:

1. Go to **Bills → Import**
2. Download the template
3. Fill in your bills
4. Upload the completed CSV
5. Review and confirm

## Accounts Payable report

See everything you owe:

1. Go to **Reports → Accounts Payable Aging**
2. View bills grouped by age:
   * Current (not due)
   * 1-30 days overdue
   * 31-60 days overdue
   * 60+ days overdue

This helps you prioritize payments and manage cash flow.

## Tips for managing bills

<AccordionGroup>
  <Accordion title="Process bills immediately">
    When a bill arrives, enter it right away. Set the due date so you don't forget. Waiting leads to missed payments and late fees.
  </Accordion>

  <Accordion title="Use consistent vendor names">
    "Amazon" vs "Amazon.com" vs "AMAZON" creates confusion. Pick one name per vendor and stick to it.
  </Accordion>

  <Accordion title="Attach the original document">
    Always upload the vendor's invoice. You'll need it for audits, disputes, or just remembering what you paid for.
  </Accordion>

  <Accordion title="Review AP weekly">
    Check your Accounts Payable aging every week. Know what's coming due and plan your cash accordingly.
  </Accordion>

  <Accordion title="Negotiate payment terms">
    If cash is tight, ask vendors for Net 30 or Net 45 instead of immediate payment. Many vendors offer terms to business customers.
  </Accordion>
</AccordionGroup>

## What's next

<CardGroup cols={2}>
  <Card title="Manage vendors" icon="store" href="/features/bills/vendors">
    Organize your vendor records.
  </Card>

  <Card title="View AP aging" icon="chart-bar" href="/features/reports/ap-aging">
    See what you owe and when.
  </Card>
</CardGroup>