> ## Documentation Index
> Fetch the complete documentation index at: https://docs.pluvel.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Accounts Payable Aging
> Track what you owe vendors and upcoming payments.
Cash is tight this week. You have $12,000 in bills coming due, but only $8,000 in the bank. Which vendors can wait? Which ones will cut you off if you're late? Which ones offer early-payment discounts you're missing?
The AP Aging report answers these questions. It shows what you owe, when it's due, and how long it's been outstanding — so you can manage cash flow instead of reacting to angry vendor emails.
## Accessing the report
1. Go to **Reports** in the sidebar
2. Click **AP Aging** (under Payables)
3. View as of today or select a different date
## Report structure
The report groups outstanding bills by age:
| Column | Bills |
| ---------- | -------------------------- |
| Current | Not yet due |
| 1-30 Days | 1-30 days past due |
| 31-60 Days | 31-60 days past due |
| 61-90 Days | 61-90 days past due |
| 90+ Days | More than 90 days past due |
### Example
| Vendor | Current | 1-30 | 31-60 | 61-90 | 90+ | Total |
| ---------------- | ----------- | ----------- | ------- | ------- | ------- | ----------- |
| Office Supply Co | \$450 | \$0 | \$0 | \$0 | \$0 | \$450 |
| AWS | \$2,200 | \$0 | \$0 | \$0 | \$0 | \$2,200 |
| Marketing Agency | \$0 | \$5,000 | \$0 | \$0 | \$0 | \$5,000 |
| **Total** | **\$2,650** | **\$5,000** | **\$0** | **\$0** | **\$0** | **\$7,650** |
## Understanding aging
### Current
Bills within their payment terms. No action needed yet, but plan for these payments.
### 1-30 days past due
Recently overdue. Pay soon to maintain good vendor relationships. May incur late fees.
### 31-60 days past due
Attention needed. Vendors may limit your credit or require payment before new orders.
### 61-90 days past due
Significant concern. Vendor relationships at risk. May affect your credit.
### 90+ days past due
Critical. May face collections, service cutoffs, or legal action.
## Drill-down
Click any amount to see details:
### Vendor detail
Clicking a vendor's row shows:
* All outstanding bills
* Bill dates and due dates
* Bill numbers and amounts
* Days overdue for each
### Bill detail
Click a bill to see:
* Full bill details
* Payment history (partial payments)
* Attached documents
* Pay Now or schedule payment
## Actions from the report
### Pay bills
1. Select bills (checkbox)
2. Click **Pay Selected**
3. Choose payment method
4. Confirm payment
### Schedule payments
1. Select a bill
2. Click **Schedule Payment**
3. Choose future date
4. Payment runs automatically
### Export for review
1. Click **Export**
2. Download as PDF or Excel
3. Review in meetings or with accountant
## Filtering and sorting
### By vendor
* Search by vendor name
* Filter to show only specific vendors
### By age
* Show only Current (upcoming)
* Show only Overdue (all)
* Show only 60+ days (at risk)
### By amount
* Sort largest to smallest
* Filter minimum amount
## Key metrics
At the top of the report:
| Metric | Description |
| ------------------------------ | ----------------------------- |
| Total AP | All outstanding bills |
| Due This Week | Bills due in next 7 days |
| Overdue | All past due bills |
| Average Days to Pay | Your historical payment speed |
| Days Payable Outstanding (DPO) | Average AP / Daily Expenses |
### DPO considerations
| DPO | Consideration |
| ----- | ---------------------------------- |
| \< 30 | Paying quickly, good relationships |
| 30-45 | Balanced approach |
| 45-60 | Stretching payments |
| > 60 | May strain vendor relationships |
## Cash flow management
Use AP aging for cash planning:
### Weekly payment runs
1. Review AP aging every week
2. Prioritize overdue bills
3. Schedule payments for due-soon bills
4. Consider cash position before paying early
### Early payment discounts
Some vendors offer discounts for early payment:
| Terms | Meaning |
| ----------- | ------------------------------------------------------ |
| 2/10 Net 30 | 2% discount if paid in 10 days, else full amount in 30 |
| 1/15 Net 45 | 1% discount if paid in 15 days, else full amount in 45 |
Track these in the bill details. The report can filter bills with early pay discounts available.
## Payment prioritization
When cash is tight, prioritize:
1. **Payroll** — Always first (legal obligation)
2. **Taxes** — Penalties compound quickly
3. **Critical vendors** — Those who can shut down operations
4. **Lease/rent** — Avoid eviction
5. **Utilities** — Avoid service disruption
6. **Other vendors** — Negotiate if needed
## Vendor relationships
### Communicating about late payments
If you can't pay on time:
1. Contact vendor before the due date
2. Explain the situation
3. Propose a payment plan
4. Get agreement in writing
### Tracking vendor terms
See payment terms for each vendor in **Vendors** section. Update terms when negotiated.
## Scheduled reports
Send AP aging automatically:
1. Click **Schedule**
2. Set frequency (weekly recommended)
3. Add recipients
4. Review for payment planning
## Common questions
* Set up payment schedules
* Pay bills on due date (not before or after)
* Use auto-pay for recurring bills
* Reconcile bills promptly when received
Not necessarily. Use full payment terms unless:
* Early payment discounts are offered
* You want to strengthen the relationship
* You have excess cash
Paying too early ties up working capital.
The report shows remaining balance. If a $1,000 bill has a $400 payment, it shows \$600 outstanding.
Credit card statements appear as bills when imported or entered. The balance shows in AP until paid.
View payroll summaries and tax reports.